Proposal Guidelines and Submission Process
Proposals must explicitly include the following elements:
- Executive summary: 1-2 paragraphs describ ing what is to be developed, for what market and application, by when, where, the level of funding requested, and the technical indicators which relate to a successful project. These elements taken together describe the “gap” to be crossed, and should be elaborated on further in the appropriate section(s) below.
- The market opportunity: described and quantified total and served available markets, overview of customer need(s), products required and the performance or specifications required to win in the market-place, evidence of customer interest, and competitors.
- The technology: what it is and its alignment with ONAMI focus on nano- and micro-technologies, current state of achievem ent, IP status, indicate who dev eloped the technology and their level of involvement in this project.
- Commercialization partners: entrepreneur/small business who will commercialize, license/option status, evidence of investor and/or corporate partner interest.
- "Gap" project objective and total amount requested: how this investment will deliver the ONAMI objective of private funding within 12-18 months. If sources of outside funding have been approached, provide any feedback from such discussions as it relates to the elements of this proposal.
- Specific project plan and detailed use of funds - tasks, the team (personnel & qualifications), milestones and performance metrics. Grantees should anticipate that awarded funds will be “tranched” and contingent upon meeting milestones on schedule.
- Confirmation of institutional endorsement /approval, including a letter of support from the appropriate technology transfer office. Employees should ensure that outside activities are acceptable with the institution which developed the technology, and be prepared to develop a conflict of interest management plan if they have an equity interest in the commercialization partner.
Attachments to the narrative are welcome, but encouraged to be as concise as possible.
Proposals will be sent to the Commercialization Advisory Council in advance of its meetings. CAC members will not be asked to sign confidential disclosure agreements as part of the review process.
Proposal Review and Decision Process
ONAMI has secured the help of a distinguished Commercialization Advisory Council (CAC) of external advisors - most of them active venture capital investors in Oregon - to assist with proposal evaluation and funding recommendations. They should be in the best possible position to answer the question: "If this project is successfully completed, can it be funded and successfully grow/remain in Oregon?"
Gap funding requests follow the following process:
- Proposal received in electronic form by the Commercialization Manager and ONAMI President, who may choose to work with the proposers to refine the proposal before sending on to the CAC for review.
- CAC receives and comments on proposals electronically, but meets to review all current/open proposals at its next quarterly meeting. At that time, proposals may be rejected, sent back for modification/clarification, or recommended for funding.
- Recommendations for funding will normally not be final until the proposing principals have met face-face with the CAC, at which time a presentation to the CAC is likely. For proposals receiving generally favorable feedback following electronic review, we will try to schedule this at the next quarterly CAC meeting.
- The ONAMI Operations Council will act on CAC recommendations at its next (normally biweekly) meeting and proposal status will be communicated to the proposer immediately afterwards.
- Funded proposals will proceed to drafting and execution of a Statement of Work attachment to the ONAMI-university MGA as with other ONAMI grants.
- The ONAMI Operations Council will review project progress and release funds at the appropriate times.
Gap Project Tracking
Funded gap projects are tracked from beginning to end through a combination of monthly reporting to the Commercialization Manager, in-person meetings with ONAMI personnel, and status review quarterly by the CAC. As most projects receive a large portion of funds based on progress per the Statement of Work, it is important the project managers communicate clearly based on verifiable data.